Reimbursement | qcsinc

Participating daycare homes and centers may be approved to claim up to two reimbursable meals (Breakfast, Lunch, or Supper) and one snack, or two snacks and one meal, to each eligible child, each day.

Participants on the CACFP cannot charge separate fees for meals while participating on program. Higher payments (Tier 1) are paid to homes in low-income areas and to low-income providers. Meals and snacks served to children who are eligible for free and reduced-price school meals also receive higher rates of reimbursement. Childcare centers must obtain an IE from every participant on the program and the family has a reimbursement rate as follows: Free, Reduced, or Paid.

Meal Reimbursement

Meal Type Tier 1 Tier 2

Breakfast $1.39 $0.50

Lunch/Supper $2.61 $1.58

Snack $0.78 $0.21

Tier 1- A maximum of $5.72 per child per day reimbursement is allowed for each Tier 1 child

Tier 2- A maximum of $3.20 per child per day reimbursement is allowed for each Tier 2 child

Home Provider Tiering Status will be determined by Quality Care Services, Inc. staff using one of the following:

Elementary School Boundary • Census Tract

Census Averaging • Provider Income • Parent Income

Meal Type Free Reduced Paid

Breakfast $1.89 $1.59 $0.32

Lunch/Supper $3.51 $3.11 $0.33

Snack $0.96 $0.48 $0.08

Cash in Lieu will be provided for Lunch/Dinner meals. Click here for details

Childcare Centers are reimbursed typically within a week of the submitted claim.

Be sure to allow 5-7 days for processing.

Center Enrollment Form

Center Enrollment Instructions

Center Income Eligibility Guidance

Current Reimbursement Rates:

July 1, 2020-June 30, 2021

Home Daycare Providers Childcare Center

Income Elgibility

Home Daycare Providers Childcare Center

Tier I Providers:

You may want to complete the Income Form if you are wanting to consider your own child for reimbursement.
Providers may only count their own child when a daycare child is present. Provider Income Eligibility Form - click here

Tier II Providers:

You may choose to be a Tier II- MIX Provider, which means some families may qualify for the Tier I rate of reimbursement.
A different Income Eligibility Form is used and can be found here:

Family Income Eligibility Form - click here

Free and Reduced Participants:

After Parent/Guardian has completed the Enrollment Form, if you feel they may qualify for Free or Reduced Meals based upon the Income Listed, refer to these income guidelines. Free and Reduced Income Guidelines - click here

Paid Participants:

After Parent/Guardian has completed the Enrollment Form, if you determined they are in the Paid Category based upon the information listed, the use of the Income Eligibility Guidelines is not needed.
All enrolled participants MUST have the Center Enrollment Form Completed. Center Enrollment Form - click here

Meal Reimbursement​

Meal Type Tier 1 Tier 2

Meal Type Free Reduced Paid

Current Reimbursement Rates:

Income Elgibility

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Tier I Providers:

You may want to complete the Income Form if you are wanting to consider your own child for reimbursement.

Providers may only count their own child when a daycare child is present. Provider Income Eligibility Form - click here

Tier II Providers:

You may choose to be a Tier II- MIX Provider, which means some families may qualify for the Tier I rate of reimbursement.

A different Income Eligibility Form is used and can be found here:

Family Income Eligibility Form - click here

Free and Reduced Participants:

After Parent/Guardian has completed the Enrollment Form, if you feel they may qualify for Free or Reduced Meals based upon the Income Listed, refer to these income guidelines. Free and Reduced Income Guidelines - click here

Paid Participants:

After Parent/Guardian has completed the Enrollment Form, if you determined they are in the Paid Category based upon the information listed, the use of the Income Eligibility Guidelines is not needed.

All enrolled participants MUST have the Center Enrollment Form Completed. Center Enrollment Form - click here

Meal Reimbursement